Team Management:

• Supervise, train, and develop a team of Accounts Payable Specialists, providing guidance and support as needed.
• Oversee daily workflow, providing feedback and direction to improve processes, accuracy, and productivity.

Invoice and Payment Management:

• Oversee the processing, verification, and matching of invoices, purchase orders, and payments in a timely and accurate manner.
• Handle check requests, advances, payroll, legal payments, and tax checks.
• Verify and match invoices to checks, obtain all necessary signatures, and distribute checks accordingly.
• Enter and verify invoices in the system, ensuring accuracy and proper matching.

Vendor Management:

• Research new vendors, manage the approval process, and develop and maintain vendor relationships.
• Oversee the verification and validation of vendor information using sources like BBB and D&B reports.
• Maintain and manage vendor files to ensure accuracy.
• Promptly resolve payment issues or disputes.

Compliance and Policies:

• Monitor and enforce compliance with company policies and procedures.
• Ensure all ACH/EFT/Wire payments are recorded promptly.
• Manage the purchase card program and petty cash.

Month-End Close:

• Manage the month-end close process, ensuring all accounts payable transactions are recorded accurately.
• Collaborate with other departments for accounting-related research and process enhancements.

Reporting and Analysis:

• Prepare and analyze accounts payable reports for management.
• Conduct weekly, monthly, quarterly, and annual analyses to ensure payment accuracy.

Process Improvement:

• Identify and implement improvement opportunities to streamline the accounts payable process.
• Research and resolve unmatchable and invalid invoices, ensuring they are processed correctly.

System and Program Management:

• Manage the check processing and vendor statement processing.
• Oversee the Accounts Payable system, including uploading OEM daily invoices and posting wire transfers.
• Monitor internal/external audits.

Credit and Expense Management:

• Keep track of all company credit card spending and make timely payments on credit accounts.
• Oversee expense reporting and reimbursement processes.

Collaboration and Industry Trends:

• Work closely with the accounting team and other departments to support all business lines and ensure the efficient and accurate processing of invoices and payments.
• Stay updated on industry trends and best practices in accounts payable management.